Protecting Your Health and My Practice: Why Forms Are Required

Client filing out a client intake form.

“Why Do I Need to Fill Out a Client Intake Form?”

Under Texas state regulations, massage therapy is considered a healthcare service. Therefore, all massage therapists must keep accurate client records, which include completed intake forms.

These forms typically include:

1. Name

2. Address

3. Phone number

4. Birth date

5. Massage techniques to be used

6. Medical history

7. Client/therapist release

   
   

Intake forms are important for both you and me. They ensure your contact and medical information is accurate and allow me to determine if massage therapy is safe for you. Completing this form is mandatory for all new clients, whether your session is in office or an outcall. High-profile professional, celebrity, or average Joe—everyone must fill it out. Whether you're scheduled for energy work or a massage, you'll need to complete a form. Seriously, just do it so you can get your massage.

If your form is incomplete or refused, I cannot provide a massage. Failing to disclose medical information could put your health and my business at risk. Massage therapy has numerous contraindications and it's best that the therapist knows if you have any contradictions that may interfere with your session.

Think of it like paperwork you fill out for doctors, dentists, chiropractors, or other medical professionals. There is no difference for massage therapy. If you need help filling it out, I am happy to assist. Sometimes old injuries or surgeries only come to mind when specific muscles or areas are touched during your session, so your notes help keep everything accurate.

Filling out your form also helps track your progress and ensures compliance with state regulations. Simple session notes are kept for all clients for audit purposes. If you would like a copy of your session notes, they are available upon request within 24 hours.

Your personal and medical information is protected under HIPAA. It will never be shared, sold, or used for unsolicited contact. You will only be contacted if you provide consent, either verbally or in writing. If you prefer no email contact, please let me know. By not receiving emails it may interfere on how you receive your appointment reminders.

If you visit a therapist who does not require a form or release, it is a strong indication they may not be licensed or following the law.

Thank you for understanding and helping keep your massage sessions safe and effective.

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